EVENTS & RETREATS
PLANNING & MANAGEMENT
Yoga Studios & Teachers
WANT TO LEAD INFLUENTIAL EVENTS?
INTERESTED IN OFFERING AN EMPOWERING YOGA RETREAT?
Arrow offers their knowledge and expertise in developing local events and international retreats to local yoga teachers and studios. Our skills in planning special events allows us to anticipate needs, establish and maintain positive vendor relationships, and take care of the many logistical arrangements involved in organizing your events and retreat/cultural immersion.
WHAT WE OFFER:
Helping you choose a property/destination as needed.
Interface/Liaison with hotel sales management: Negotiate hotel group rates, assist in arranging meals and menu selections, rooming list, all hotel related questions and concerns, including yoga space, mats & props, meeting space and spa services.
Draw up and negotiate contract specifics with hotel including all deposit and payment requirements as they relate to accommodations, meals and workshop space, cancellation policies and any additional requests/needs we have as a group.
Arrange and coordinate ground transportation/airport transfers for your group.
Interface with all retreat participants throughout the planning process leading up to departure regarding various items:
1. Collect personal information from each participant (passport #, emergency contact info, dietary needs, etc)
2. Collect deposits and payments from participants; informing and reminding them of payment deadlines and retreat cancellation policies, email reminders to be sent periodically.
3. Provide guidance as it relates to destination and hotel information, travel insurance, packing tips, international visa requirements and more.
4. Coordinate and manage room-shares and special requests.
Coordinate payment for hotel deposits, final amount due and payments to any outside vendors as needed. Initial hotel deposit may need to be paid by client but will later be reimbursed as payments are collected from participants.
Create grid containing all participant’s personal information as collected and flight information.
Help coordinate extra activities as needed – i.e. dining out, special tours, etc.
Work closely with Retreat Leaders and studios throughout the entire planning process, to ensure a smooth and flawless retreat experience!
Make final payment to retreat leaders or studios after all payments have been collected and processed.
Should you decide to work with us, you will be leaving all of the planning and logistical work in our capable hands, so that you and your guests can focus your precious energy on the retreat content itself.